Data Security and Privacy Statement

Owned by Kay Grebenstein
Last updated: Nov 01, 2019
9 min read

Privacy Policy for Plugins and Apps

The protection of personal data is central to Saxonia Systems Holding. Hence, Saxonia Systems Holding has used all technical and organizational means in order to comply with the regulations on data protection. This privacy policy is intended as an amendment to the software license terms. Saxonia Systems Holding invites every user to carefully read this privacy policy.

 

1. About this document

This privacy statement covers all products by Saxonia Systems Holding GmbH („we“) and shows how we use and protect the information that our customers („you“) provide to us. By using any of our products or services, you are accepting the practices outlined in this privacy policy.

This privacy policy applies to both personal information (which can be attributed to a specific individual) and non-personal information that is collected by us. We will not share any information with anyone other than our subcontractors, who are also bound by these privacy practices.

Please also refer to the Information Security Statement.

 

2. Customer Data/System

We do not have any access to customer data beyond the information provided by Atlassian Marketplace over the course of evaluating or purchasing our products and are not going to change that in the future. Therefore, we do not use this data for e.g. analysis, except for data anonymized by Atlassian.

 

3. Support

If you have any problems using our products, you may contact our support team. Depending on the issue we may request log files, which you are free to give to us. All log files, including any data that is transferred with them, are only used to analyze and solve your individual issues, nothing further.

 

4. Security vulnerabilities

We continuously strive to keep our products and data secure for you. If you detect any security vulnerability, please contact our support team and we will immediately find a solution to the issue.

 

5. Right to Demand Information

You are entitled to request information on the personalized data saved in respect to you, on the origin of this data as well as on the purpose of the processing at any time.

 

6. Amendment of Privacy Policy

We reserve the right to amend this privacy policy at any time. In case of any significant amendment you will be informed via email.

 

7. Email

Contact data provided by the Atlassian Marketplace over the course of evaluating or purchasing our products will be filed and evaluated. This data will, for instance, be used to send relevant information to you, to make using our products more efficient and fun. If you decide you do not need further information regarding our products, you may simply unsubscribe from newsletters using the “unsubscribe” Button below the mail or let us know via email at eteoboard@saxsys.de.

 

Privacy Policy for this Website

Saxonia Systems Holding GmbH takes data protection very seriously with its online offering. Here you will find all the information you need on the subject.

 

Data protection information

Saxonia Systems Holding GmbH takes data protection very seriously with its online offering. It is possible to use our website without providing any personal data. We only receive personal data such as your name, address, telephone number or e-mail address if you expressly provide us with this data – for example via our contact form, download offers or e-mail.
We store this data for as long as it is necessary to process your request, after which your data is deleted. Of course, we treat your personal data confidentially and do not pass them on to third parties under any circumstances. You can request information about your data at any time (more on this in the “User rights” section).
As the data controller, Saxonia Systems Holding GmbH, has implemented numerous technical and organisational measures to ensure the most complete possible protection of the personal data processed via this website. Nevertheless, Internet-based data transmissions can have security gaps, so that absolute protection cannot be guaranteed. For this reason, every person concerned is free to transmit personal data to us by alternative means, such as telephone.

 

1. Name and address of the controller

The person responsible within the meaning of the General Data Protection Regulation (GDPR), other data protection laws applicable in the Member States of the European Union and other provisions of a data protection nature is:

Saxonia Systems Holding GmbH
Am Hamburger Bahnhof 4
10557 Berlin
Germany

Management:
Andreas Mönch
Viola Klein

Contact us
Phone: +49 351 850 33-0
Fax: +49 351 850 33-299
E-mail: info@saxhol.de
Internet: www.saxsys.de

 

2. Collection of general data and information (log data)

When you access our website, your browser sends a series of technical data, which is logged. Your IP address, your browser identification and domain, the name of the retrieved file, date and time of the retrieval, the transferred data volume and the successful retrieval are recorded in a log file.

All data in the log files are not directly related to personal data and are never combined with other personal data. We register your accesses for reasons of data security in order to ensure the stability and operational safety of our systems and to ward off unauthorised attacks. The log data is used exclusively for internal purposes and will not be passed on to third parties under any circumstances.

 

3. Contact via our website

Due to legal regulations, our website contains information that enables us to contact our company quickly and electronically and to communicate directly with us, which also includes the e-mail address. If you contact us by e-mail, the personal data you provide will be stored automatically. Such personal data transmitted on a voluntary basis will be stored for the purpose of processing or contacting you.

We use a contact form on our website. If you use the contact form, we collect and process the mandatory information you have entered, such as name and e-mail address, and if you voluntarily provided information about the company, first name and telephone number. In addition, we save the date and time of your contact request.
The data provided by you will be treated confidentially by us and will only be used to process your request. Your personal data will not be passed on to third parties unless this is necessary in individual cases due to the nature of your request or we are legally obliged to do so. Your personal data will be deleted within defined deletion periods. Retention periods remain unaffected by this.

 

4. Routine deletion and blocking of personal data

We process and store your personal data only for the period of time necessary to achieve the storage purpose or if required by the European Directive and Regulation Body or another legislator in laws or regulations to which the data controller is subject.

If the storage purpose no longer applies or if a storage period prescribed by the European Directive and Regulation Body or another competent legislator expires, the personal data will be blocked or deleted routinely and in accordance with the statutory provisions.

 

5. User rights

You have the right, upon request and free of charge, to obtain information about the personal data stored about you. In addition, you have the right to correct, block, delete, restrict processing, revoke your consent under data protection law and to object to the processing of your personal data at any time in accordance with statutory provisions. Please contact our data protection officer in writing, either by email: datenschutz@saxsys.de or by post: Dresdner Institut für Datenschutz, Palaisplatz 3, 01097 Dresden, Germany.

 

6. Legal basis for the processing

Art. 6 para. 1 lit. a GDPR serves our company as a legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary to fulfil a contract to which the data subject is a party, the processing is based on Art. 6 para. 1 lit. b GDPR. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries regarding our services. If our company is subject to a legal obligation requiring the processing of personal data, such as for the fulfilment of tax obligations, the processing is based on Art. 6 para. 1 lit. c GDPR.

Ultimately, processing operations could be based on Art. 6 I lit. f GDPR. Processing operations that are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to safeguard a legitimate interest of our company or a third party, provided that the interests, fundamental rights and fundamental freedoms of the data subject do not predominate. If the processing of personal data is based on Article 6 para. 1 lit. f GDPR, the legitimate interest lies in the performance of our business activities and the maintenance of our legal capacity.

 

7. Privacy policy on the use and application of Google Analytics

This website uses functions of the web analysis service Google Analytics. Provider is Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics uses cookies. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States. However, as we have activated IP anonymisation on our website, your IP address will be shortened beforehand by Google within member states of the European Union or in other signatory states to the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics is not combined with other data from Google.

You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can prevent the recording by Google Analytics by clicking on the following link. An Opt-Out-Cookie is set, which prevents the collection of your data with future visits of this website: Disable Google Analytics (https://tools.google.com/dlpage/gaoptout?hl=en).

The anonymous version of the Google Analytics code is used on this website (extended by the code section [‘_gat._anonymizeIp’] in order to guarantee the anonymous collection of IP addresses. As an alternative to the browser add-on or within browsers on mobile devices, please click this link to prevent Google Analytics from collecting IP addresses from this website in the future (the opt-out works only in the browser and only for this domain). An opt-out cookie is placed on your device. If you delete your cookies in this browser, you must click this link again.

We use remarketing function within the Google AdWords service. With the remarketing function we can present users of our website on other websites within the Google display network (on Google itself, so-called “Google ads” or on other websites) ads based on their interests. For this purpose, the interaction of users on our website is analysed, e.g. which offers the user is interested in in order to be able to display targeted advertising to users on other pages even after they have visited our website. For this purpose, Google stores a number in the browsers of users who visit certain Google services or websites in the Google display network. This number, known as a “cookie,” is used to track the visits of these users. This number is used to uniquely identify a web browser on a particular computer, not an individual. Personal data is not stored. You can deactivate the use of cookies by Google by following the following link and downloading and installing the plug-in provided there: https://www.google.com/settings/ads/plugin. You can find more information about Google Remarketing and Google’s privacy policy at: http://www.google.com/privacy/ads/. In addition, you can obtain information from the Digital Advertising Alliance about the setting of cookies and make settings in this regard.

 

8. Integration of social media plugins

Saxonia Systems Holding GmbH is represented with selected Internet offers on various social media platforms (e.g. facebook, xing, twitter, etc.). When integrating these offers into our Internet pages, we partly use plug-ins provided by the providers. They establish a direct connection to the servers of the social networks via your browser and transmit data to the operators as soon as the content is loaded and displayed.

In order to make the connection of the external offers as comfortable as it is secure, we have switched off this function of the social plugins by default if you have objected to tracking via Google Analytics. You can prevent the recording by Google Analytics by clicking on the following link. An Opt-Out-Cookie is set, which prevents the collection of your data with future visits of this website: Disable Google Analytics (https://tools.google.com/dlpage/gaoptout?hl=en).

Only when you activate the display of social media content will a connection be established to the servers of the respective social media platform.

 

9. Applicant management

Saxonia Systems Holding GmbH processes for the initiation, establishment, execution and processing of an employment relationship in accordance with Art. 6 Para. 1 b GDPR in conjunction with § 26 BDSG Data about your person,

  • Name and address data,

  • Application documents (incl. annexes),

  • other contact details (e-mail, telephone numbers, social media profiles),

  • Answers to applicant surveys

  • Email messages and chat history

This data is generally either transmitted voluntarily by you or requested directly from you, in addition, in legally permissible cases collected from third parties or from public sources. The data collection is carried out for this purpose:

  • Initiation of an employment relationship

Further data processing can take place if you agree to this. You will be informed of this in each case. Consent is voluntary; the refusal of consent does not result in any disadvantages.

The data will be deleted at the latest after 6 months after the discontinuation of the intended use and expiry of statutory retention periods.

In some cases we transfer the processing of your data to service providers with whom we have previously concluded data protection agreements. Data transfers to third countries are not planned.

You can request information, correction, deletion, restriction of the processing of your personal data and exercise your right to data transfer at any time. Consents given for data processing are revocable with effect for the future.